Software Solutions:
Purchase Order/Inventory
The COINS Ti Purchase Order/Inventory Module is designed to help you
enter and print purchase orders, commit job costs, record receipts of
inventory items, and validate accounts payable invoices prior to authorizing
payment.
Click on one of the topics below to learn more about the Purchase Order/Inventory
module:
Optimized Material and Job
Control
While both purchase order and inventory functions are combined in a
single module, you can elect to use either function separately or both
together. If desired, you can automatically commit costs to the Job
Status Module, thereby allowing job costs reports to show committed
costs as well as budgeted, forecast projected and actual costs. Several
methods of committing costs to jobs are available. COINS Ti makes it
easy for you to enter partial payments against purchase order items
and to fully uncommit costs when the full amount of the purchase is
different than the initial entry. This COINS Ti Module will handle normal
vendor, subcontract and blanket purchase orders, including freight and
sales/use tax, as well as providing extensive expediting and scheduling
functions.
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Facilitating Difficult Material
and Inventory Control
COINS Ti Purchase Order/Inventory is a powerful tool for controlling
materials, one of the most difficult tasks you may face. In addition
to normal purchase order functions, this Module allows immediate access
to all the purchase order, receipt, expediting and other information
that you or your employees need to order, track, receive and pay for
construction materials.
Purchase Order/Inventory's many options for inventory management help
you keep track of what you have and where it is located, with support
for multiple inventory locations, inventory transfers to jobs, equipment,
or work orders, physical inventory counts, restocking, and reordering.
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Many Valuable Features
The COINS Ti Purchase Order/ Inventory Module incorporates a number
of features to make your job easier, including:
- Change orders.
- Inventory Transfer flag to warn you when you have transferred more
to the job than you have in inventory.
- Batch processing of inventory adjustments, transfers to Equipment
and Jobs.
- Prohibiting the payment of invoices that exceed purchase order amounts.
- Extensive comment fields at the line and P/O level. Standard comments
available.
- Average, standard and last costs associated with items on a purchase
order can be shown.
- Multiple inventory locations.
- Quantity and price variance analysis.
- Interfaces to pricing services.
- "On hand" and "on order" prices and quantities.
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Integration with Other
Modules
The Purchase Order/Inventory Module is fully integrated with the COINS
Ti family of software, including the Accounts
Payable, Job Status, Equipment,
and Service Management Modules. This facilitates
the estimating process by providing estimators with current material
costs. In addition, it can provide project managers with a comparison
of actual materials used on a job to those initially estimated. The
PO/Inventory Module can also integrate with COINS Ti Equipment
and Service Management Modules for the
purpose of tracking and costing equipment and materials.
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A Variety of Reports and Inquiries
COINS Ti Purchase Order/Inventory provides you with the wide range
of reports and inquiries needed to track purchase orders, expedite material
processing and control material and job costs. Reports and inquiries include:
| Reports |
Inquiries |
| Adjusts/Transfers Audit Report |
FIFO Inventory Status |
Inventory Status |
| Inventory Received Not Invoiced |
Inventory Commitments |
Inventory Commitments |
| Inventory Journal |
Inventory Status |
Purchase Order Register |
| Open PO Line Item Status |
Overdue Items |
Purchase Order Status Inquiry |
| PO Committed Costs |
PO Line Item Status |
Receipts History Inquiry |
| Purchase Order Register |
Purchase Order Variance |
Purchase Order History by Cost Code Inquiry |
| Reorder Report |
Scheduled Receipts |
Overdue Purchase Orders Inquiry |
| Transfer Report |
User-defined Reports |
Purchase Order Line Status Inquiry |
| |
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Open Purchase Orders Inquiry |
The COINS Ti database can also be used with report
writing software, so you can develop additional reports to meet
the unique information needs of your company.
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Continuing Support
COINS USA provides Help Desk support for the Purchase Order/Inventory
Module and all COINS Ti products. In addition, training, consulting,
and related services are available from COINS USA.
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View Other Products
For a complete list of COINS USA software, see the Alphabetical List of COINS USA Software Products.
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Request More Information
Contact COINS USA Sales for more info using the Information Request Form.
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